Students

2023 Policy and Guidelines 

Piano, Voice, & Organ Lessons 

www.trinitymusiclessons.org 

shanawhite@trinitymusicolessons.org

Piano/Organ Students must have a piano or digital piano in their home. Acoustic pianos are required to be tuned at least once a year. 

Google Account is required to access your files & assignments.

Students must have their own instrument to practice at home. If you have questions or would like input on the purchase of an instrument please let me know. I am happy to set appointments to meet the student and their family for instrument trials and make specific recommendations. 

MY RESPONSIBILITIES

I will teach students the language of music in a positive and enthusiastic environment. It is my goal to empower each student to influence their music education with input based on their interest and long-term goals. I will tailor the curriculum to match each student's specific learning needs. 

STUDENT & FAMILY RESPONSIBILITIES

Students agree to arrive at each lesson punctually, well-prepared, and with their assignment books, music. To make good progress, daily quality practice is necessary. Please feel free ask questions about home assignments so that the student and parents can completely understand the assignments and goals.

Parents: If something is happening at home or school that is affecting your child please let me know. The more information I have, the more I can be sensitive to the needs of your child.

TUITION: Tuition is a monthly flat rate. Flat Rate is averaged over a calendar year. Pricing for all items listed below have been factored and averaged out over 12 months. Tuition is set for the policy year and will not change. 

Tuition includes your lessons, recital costs, supplemental materials, motivational tools, music subscriptions, games, student software, teacher prep time, electronic payment fees, and Online Teaching Platform subscriptions. 

All payments are non-refundable. After the first payment, invoicing and payments will run automatically on the 1st of every month.  Statements will be sent electronically 7 days before the 1st of the month. All automatic payments will be run from the method on file through Duet Partner & Stripe. Any payments not received by the 5th of the month will receive a $30 late fee. After the 8th of the month, the account will be suspended until the account is brought current. No lessons will be given. Makeups will not apply. The current month's payment will be required even if lessons are being terminated. 

Weeks with no lessons listed below are averaged into your tuition.       

*Week of Spring Break.                        *Week of Thanksgiving                                                    * 5th Week Makeup Days

*2 weeks Christmas Break                    *One week in June and July 

Please note that a student's spot will not be guaranteed for the fall term if they were not enrolled in lessons during the summer term.

PAYMENT: Due on the 1st of each month. Login to your account to setup Autopay. Electronic Payment is accepted through Duet Partner & Stripe.

Recurring late payments may result in termination of the student’s enrollment. In the event that a payment is returned or declined a 48 hour window will be provided to adjust the payment method and resubmit payment. 

In order to cancel tuition, written notification must be received via email 30 days in advance. In the case that notice is not received by that deadline, the full tuition amount will be run automatically on the first of the month, and students have the option to attend all paid lessons that month. Lessons will then cancel for the following month. 

Tuition payments are non-refundable. 

LESSON CANCELLATION/MAKEUP POLICY

Lessons canceled after 9 am on the day of lessons will not be provided as a makeup lesson. A video exchange will happen inside of the students Google Drive Folder . Lessons canceled with 24 hours notice will be credited an online makeup lesson. It is the parent/student responsibility to reschedule this makeup. 

 Please make teachers aware of cancellations as far in advance as possible. 

•No refunds will be issued for makeup lessons. 

•Credits for makeups expire after 6 months. Credits do not roll over into the next studio year. 

•Lessons canceled by the teacher will always have a makeup lesson. I will give as much notice as possible. 

Tuition is based on the number of lessons the studio schedules and will not be altered. Planned vacations or other conflicts communicated in advance will receive a makeup lesson credit honored within 6 months.

COMMITMENT

When students enroll, they are reserving their place and time slot in the studio for the entire term. Teachers will be as flexible as possible on a case-by-base basis. If a mutual agreement can't be made then the policy stands firm.

5th Week Days: These days are exclusively available for makeup lessons. Regularly scheduled lessons will not be held.

The studio calendar with specific dates are on the website. Makeup lessons do not count as credit for the next month’s tuition.

MUSIC & MATERIALS

Just like any other extra curricular activity there will be a one time Registration Fee annually: $48.00 

Trinity Music Lessons will provide the following:

Method Books, 3 ring binder, page protectors, startup kit with things needed at the piano/vocals, notebook, awards, piano parties, incentives, treats, etc., the beginning supplementals, and practice booklet.

Trinity Music Lessons teachers strictly follow all copyright laws. Clients will receive studio purchased supplemental music, games, technique, theory, etc. within their Google Folder.  All materials needed for an assignment will be printed and placed inside student binders BEFORE each lesson. 

Before purchasing specific songs you want to play or sing, please consult your teacher. There are multiple levels of difficulty for every song. If your teacher cannot provide the music from one of her subscriptions then a purchase link will be provided to the parent/guardian.  

RECITAL 

Recital pieces must be Performance Ready 2 weeks prior to the recital date.

 NO EXCEPTIONS. 

• Spring and Fall Recitals will be organized in a recital hall or online. Participation is highly encouraged, however it is not required.  Tuition covers all recital costs. No credits will be given for non participation in a recital. 

• Zoom participation will be available. 

• Family & Friends will have access to a link to attend Recitals.

If your student is interested in taking auditions for local ensembles and competitions, please bring information to the next lesson so that I can help your student prepare. 

•Students who are SICK - SHOULD NOT - attend lessons. If you are too sick to participate in school, you are too sick to attend class. If you have a fever or sick symptoms (coughing, sneezing, stomach issues) do not come to the studio. Private students who are mildly ill may request an online lesson during their regular time. PLEASE heed caution on this matter. One sick student can infect the whole studio.

• Students enrolled in Group Lessons may join another group class if a lesson has been missed.

Inclement Weather

*If the School District cancels classes because of inclement weather, Trinity Music Lessons will also close. Lessons can be flexible on these days and will be given online or a video lesson will be distributed. We will not give makeup lessons if you miss the two options. 

DISMISSAL: Lack of Respect toward teachers will result in immediate dismissal. Constant lack of practice, repeated absences, or consistent delinquency on your account also will lead to dismissal. No refunds.

PRACTICE: Teachers and Parents/Clients will discuss practice/homework for each student. A practice workbook will be provided with weekly assignments with a review each quarter. Older Students will take their notes and we will discuss them at the end of the lesson. Parents can also access them in their Google Drive. Music will be marked with sticky tabs as a reminder of what to practice. Routine practice is essential for Progress. Practice also ensures finger strengthening, dexterity, speed, timing, sight reading, and hand/eye coordination. 

Thank you for allowing Trinity Music Lessons the opportunity to bring the joy of music into your life. 

Tuition is non-refundable. 30 days notice is required to terminate lessons. Submissions must be made by email. 

See Attached Photo & Video Release Form 

By enrolling and paying tuition for my child in Trinity Music Lessons studio, I certify that I have read, understand, and agree to the studio policies for the 2023 calendar year.